Achieve GDPR Compliance and Streamline Certification

Increased Trust at Reduced Costs

IRM360 - PIMS

Privacy Information Management System

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Save Time and Money - No More Spreadsheets Needed

Secure Your Private Data with Integrated ISMS Protection.

Gain Clear Visibility into Privacy Risks, Data Breaches, and Processing Registry

Privacy Information Management System (PIMS)

With PIMS integrated into ISMS, manage your GDPR requirements seamlessly within the IRM360 management system.

The Dashboard provides real-time insights into compliance levels, including GDPR and ISO 27701 standards.

Features include:
Processor Register & Workflow
Processors & Processor Agreements
(Pre)DPIAs
Data Breach Management
Risk Management
Standards Frameworks: ISO 27701, GDPR

The PIMS is part of the IRM360 Standard, Advanced, and Pro licenses.

Comprehensive Processing Register

At the core of our Privacy Information Management System lies the processing register. Though simple in design, it encompasses all essential elements for swiftly populating the register, including bases, data categories, retention periods, pre-DPIA, processors and processor agreements, EEA reviews for processors and sub-processors, and more.

Integrated seamlessly with the ISMS and other IRM360 management systems, the PIMS allows for easy linking to processes, organizational units, or resources. Additionally, you can utilize our API to publish data via a website, if desired.

Upon completing the register, you swiftly gain insight into risky processing operations, enabling prompt DPIA performance.

You can optimally include the PIMS processing register in a workflow so that those involved know when changes have been made and need to be evaluated.

Centralized Risk Management

Utilize the Risk Dashboard and Register for Insight into Privacy Risks and Analysis Status.

Effortlessly select measures for risk treatment using predefined attributes or by direct selection. Benefit from a rich database of privacy threats pre-populated within the system.

Ongoing Monitoring and Management of Data Breaches

Transforming a data breach incident into an initial incident report is seamless within the management system. Employing an intelligent method, the system assists in identifying potential data breaches during registration by analyzing various characteristics. This proactive approach ensures that potential data breaches are promptly flagged for the privacy officer's attention.

Utilizing a checklist, you can easily determine whether data breaches need to be reported to the relevant authorities and affected parties, with streamlined record-keeping capabilities.

Minimize Audit Pressure and Costs

Audit programs can be swiftly established, scheduled, or repeated. Assigning improvement actions is a straightforward process, and the reuse of evidence streamlines implementation.

Within the Internal Audit dashboard, privacy standards such as ISO 27701 are readily visualized to facilitate the creation of an internal audit schedule, including recurring audits over multiple years. The dashboard provides visibility into all open and expired tasks, allowing for easy management directly from this interface. With seamless integration, ISO 27001 audits can be incorporated, eliminating the need for redundant efforts.

Integrated E-Learning for Privacy Risk Awareness

Easily Manage Privacy Risk Awareness through Integrated E-Learning

Our integrated E-Learning management system ensures comprehensive management of privacy risk awareness. By fostering an integrated approach, it empowers your employees to become a strong link in safeguarding privacy. Furthermore, the results seamlessly integrate into key processes, such as management reviews for ISO 27701.

Simplified Implementation and Standards Compliance

A clear roadmap is provided for introducing the IRM360 management system, enabling you to commence swiftly and autonomously.

To facilitate the introduction of the PIMS, we offer a GDPR-PIMS Quick Start guide, complete with checklists to assist you in preparing for external audits.